One of the most highly searched questions about AppFolio is, “Does AppFolio integrate with Quickbooks?” To answer this question, we sat down with our AppFolio specialists to learn how property managers can maximize their use of the property management software.

Integration Advantages

Integration between Quickbooks and AppFolio is essential for property management businesses looking to grow, improving accuracy and efficiency, automating rent collection, and providing secure data storage. 

AppFolio’s tools and features help property managers streamline their operations and stay ahead of the competition. This integration can help propel property managers to the next level of success.

Integrating QuickBooks and AppFolio can offer several advantages, including:

  • Increased accuracy: Every manual data entry step added to your process increases the potential for data entry errors. Using an integrated system that removes potential human error reduces the risk of these errors.
  • Improved financial reporting: QuickBooks’ advanced reporting features generate financial reports that provide insights into financial performance.
  • Streamlined accounting processes: Streamlined accounting processes (including accounts payable, accounts receivable, and general ledger) can help property managers maintain accurate financial records, reduce errors, and improve financial management.
  • Increased visibility: Property managers can view real-time data and gain insights into their financial performance, helping them make better business decisions.

Step-by-Step Integration Instructions 

Follow these steps to integrate AppFolio with QuickBooks:

  1. Log in to QuickBooks and AppFolio and select the “Integrations” option in AppFolio.
  2. Select “QuickBooks” from the list of available integrations.
  3. Follow the on-screen instructions to connect your AppFolio and QuickBooks accounts.
  4. Once the accounts are connected, you can choose which data to sync between the two accounts.
  5. You can also customize the integration to meet your specific needs.

Integration Drawbacks

Before integrating QuickBooks and AppFolio, it is essential to consider potential drawbacks and carefully analyze costs, benefits, and risks. This will help ensure successful integration and meet the needs of the organization.

  • Complexity: Integrating two software systems can be complex and time-consuming, requiring a significant amount of planning and implementation. 
  • Cost: There is a cost involved in using a 3rd party app for the integration as well as the ongoing costs of using multiple software, such as maintenance and licensing.
  • Data synchronization: If the integration is not set up correctly, there can be discrepancies in the data between the two systems, leading to inaccuracies in financial reporting and other business processes.
  • Learning curve: Using two software systems requires users to learn and become proficient in both systems. This can be time-consuming and frustrating and may require additional training and support.
  • Limited functionality: Although QuickBooks and AppFolio are both powerful software solutions, they each have their limitations. By integrating the two systems, you may be limited by one or both systems’ functionality.
  • Compatibility issues: Compatibility issues can arise, mainly if one or both systems are updated, resulting in errors, system crashes, or other technical problems.

A Streamlined Solution

Whether integrating software or scaling your portfolio, property accounting can be a complex and tedious process – but it doesn’t have to be.

Proper’s dedicated team of property accountants specializes in AppFolio and can save you time and up to 50% on accounting costs.
Schedule a free consultation today and see how Proper can help you streamline your accounting.